Purchase Requisition
Intake, budget check, threshold-based approval and PO creation, with spend visible before commitment rather than after.
Requisition processes usually discover budget problems after approval. This template checks the cost centre balance at intake, routes by value threshold and category, and creates the PO only once every gate has cleared.
- Time to deploy
- ~17 min
- Approval cycle
- -58%
- Off-contract spend
- -37%
- Connected systems
- SAPCoupaMicrosoft 365
Figures on this page are illustrative modelling, not measured customer results. They will be replaced with substantiated data before launch.
Generated as one application — schema, flows, approvals and reports together.
Four layers, generated in order
Each layer is built against the one above it, which is why the approvals know what they are gating and the dashboards know what they are counting.
- 01
Data model
3 tablesEntities with typed fields, foreign keys, constraints and the indexes the queries below will need.
- 1.1Requisition
- 1.2Budget Check
- 1.3Purchase Order
- 02
Orchestration
4 flowsSmartFlows bound to those entities — triggers, branches, retries and the calls out to your systems.
- 2.1Intake with catalogue matching
- 2.2Live budget availability check
- 2.3Threshold-based approval routing
- 2.4PO creation and vendor dispatch
- 03
Human gates
2 gatesApprovals enforced before anything irreversible. Declared on the flow, not bolted on after.
- 3.1Spend above the cost-centre threshold
- 3.2Any off-catalogue purchase
- 04
Reporting
2 viewsDashboards reading the live records. No export step, no second copy of the truth.
- 4.1Spend by cost centre against budget
- 4.2Off-contract purchases
Deployed together as one application — in about 17 minutes.
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