Billability Checks
Timesheets validated against SOW terms, leave calendars and project budgets — exceptions raised before invoicing, not after a dispute.
Timesheet validation usually happens weeks after the work, by whoever has time, against terms nobody has read. This template checks every line as it lands against the SOW, the rate card, the leave calendar and the remaining budget, and routes exceptions to the delivery lead the same day.
- Time to deploy
- ~20 min
- Revenue leakage
- -$1.8M/yr
- Invoice disputes
- -58%
- Connected systems
- SAPOracleWorkday
Figures on this page are illustrative modelling, not measured customer results. They will be replaced with substantiated data before launch.
Generated as one application — schema, flows, approvals and reports together.
Four layers, generated in order
Each layer is built against the one above it, which is why the approvals know what they are gating and the dashboards know what they are counting.
- 01
Data model
3 tablesEntities with typed fields, foreign keys, constraints and the indexes the queries below will need.
- 1.1Timesheet Line
- 1.2SOW Term
- 1.3Exception
- 02
Orchestration
4 flowsSmartFlows bound to those entities — triggers, branches, retries and the calls out to your systems.
- 2.1Line validation against SOW and rate card
- 2.2Leave and holiday cross-check
- 2.3Budget burn alerting
- 2.4Exception routing to delivery lead
- 03
Human gates
2 gatesApprovals enforced before anything irreversible. Declared on the flow, not bolted on after.
- 3.1Billing outside agreed SOW rates
- 3.2Overtime beyond the contracted cap
- 04
Reporting
2 viewsDashboards reading the live records. No export step, no second copy of the truth.
- 4.1Leakage by engagement
- 4.2Exception ageing
Deployed together as one application — in about 20 minutes.
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