Expense Approval
Policy checked at submission, not at audit — with receipts matched and out-of-policy claims flagged before they are paid.
Expense policy is usually enforced after payment, by sampling. This template checks every claim against policy at submission, matches receipts, and routes only genuine exceptions to a human.
- Time to deploy
- ~11 min
- Out-of-policy spend
- -44%
- Reimbursement time
- 9 days → 2
- Connected systems
- SAPWorkdayMicrosoft 365
Figures on this page are illustrative modelling, not measured customer results. They will be replaced with substantiated data before launch.
Generated as one application — schema, flows, approvals and reports together.
Four layers, generated in order
Each layer is built against the one above it, which is why the approvals know what they are gating and the dashboards know what they are counting.
- 01
Data model
3 tablesEntities with typed fields, foreign keys, constraints and the indexes the queries below will need.
- 1.1Claim
- 1.2Receipt
- 1.3Policy Rule
- 02
Orchestration
4 flowsSmartFlows bound to those entities — triggers, branches, retries and the calls out to your systems.
- 2.1Claim intake and receipt matching
- 2.2Policy rule evaluation
- 2.3Exception-only approval routing
- 2.4Payment file generation
- 03
Human gates
2 gatesApprovals enforced before anything irreversible. Declared on the flow, not bolted on after.
- 3.1Any claim breaching policy limits
- 3.2Missing-receipt claims above threshold
- 04
Reporting
2 viewsDashboards reading the live records. No export step, no second copy of the truth.
- 4.1Out-of-policy claims by department
- 4.2Reimbursement cycle time
Deployed together as one application — in about 11 minutes.
Ready to build
smarter operations?
Join the organisations replacing manual operations with governed autonomy. Your first application is live today.
Operate smarter. Achieve more.