Software Licence Reclaim
Find licences nobody has opened in 90 days, confirm with the holder, and reclaim them back into the pool automatically.
Licence spend grows because nothing ever gives a seat back. This template watches actual usage telemetry, asks the holder before touching anything, and returns confirmed-idle seats to the pool — with a clear audit line for each reclaim.
- Time to deploy
- ~13 min
- Annual licence saving
- -29%
- Seats reclaimed
- 1,870
- Connected systems
- Microsoft 365OktaSAP
Figures on this page are illustrative modelling, not measured customer results. They will be replaced with substantiated data before launch.
Generated as one application — schema, flows, approvals and reports together.
Four layers, generated in order
Each layer is built against the one above it, which is why the approvals know what they are gating and the dashboards know what they are counting.
- 01
Data model
3 tablesEntities with typed fields, foreign keys, constraints and the indexes the queries below will need.
- 1.1Licence
- 1.2Usage Signal
- 1.3Reclaim Task
- 02
Orchestration
4 flowsSmartFlows bound to those entities — triggers, branches, retries and the calls out to your systems.
- 2.1Usage telemetry collection
- 2.2Idle detection with grace period
- 2.3Holder confirmation request
- 2.4Reclaim and pool return
- 03
Human gates
2 gatesApprovals enforced before anything irreversible. Declared on the flow, not bolted on after.
- 3.1Reclaiming a licence the holder disputed
- 3.2Bulk reclaim above 50 seats
- 04
Reporting
2 viewsDashboards reading the live records. No export step, no second copy of the truth.
- 4.1Idle seats by application
- 4.2Realised saving by quarter
Deployed together as one application — in about 13 minutes.
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