Employee Onboarding
Accounts, licences, access groups and hardware provisioned the moment an offer is accepted — with a joiner checklist the hiring manager can actually see.
Onboarding fails in the handoffs. This template collapses them into one flow triggered by the HCM event, so identity, licences, group membership and hardware all move together — and the manager gets a single record they can watch rather than four email threads they have to chase.
- Time to deploy
- ~12 min
- Manual steps removed
- 38
- Time to productive
- -71%
- Connected systems
- WorkdayMicrosoft 365OktaJira
Figures on this page are illustrative modelling, not measured customer results. They will be replaced with substantiated data before launch.
Generated as one application — schema, flows, approvals and reports together.
Four layers, generated in order
Each layer is built against the one above it, which is why the approvals know what they are gating and the dashboards know what they are counting.
- 01
Data model
3 tablesEntities with typed fields, foreign keys, constraints and the indexes the queries below will need.
- 1.1Joiner
- 1.2Provisioning Task
- 1.3Equipment Request
- 02
Orchestration
4 flowsSmartFlows bound to those entities — triggers, branches, retries and the calls out to your systems.
- 2.1Offer accepted → identity created
- 2.2Licence and group assignment
- 2.3Hardware order and tracking
- 2.4Day-one checklist to manager
- 03
Human gates
2 gatesApprovals enforced before anything irreversible. Declared on the flow, not bolted on after.
- 3.1Non-standard access beyond the role profile
- 3.2Hardware above the standard allowance
- 04
Reporting
2 viewsDashboards reading the live records. No export step, no second copy of the truth.
- 4.1Time to productive by department
- 4.2Provisioning exceptions this quarter
Deployed together as one application — in about 12 minutes.
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