SmartRecover
Get paid without
chasing spreadsheets.
It reads your receivables Excel, groups what is owed and drafts the right reminder for each debtor. Finance approves before anything is sent.
October receivables
500 invoices · imported 6:04- Category
- FinanceCommon app
- Built for
- Distributorsand services firms
- Delivery wave
- CommercialWave 2 of 4
- Approval
- Financebefore every send
How it works
Nine steps.
One approval.
Rules handle the arithmetic, AI handles the reading and writing, and finance decides what leaves the building.
- 01Import ExcelUpload the receivables export exactly as your system produces it.You
- 02Map columnsAI suggests which column is customer, invoice, balance and contact.AI
- 03Validate balances & recipientsRules check totals, invoice IDs, duplicates and missing contacts.Rules
- 04Group by debtorInvoices are grouped and placed into ageing buckets.Rules
- 05Draft remindersTone-appropriate drafts cite the exact invoices for each debtor.AI
- 06Finance approvesThe batch is reviewed — exceptions listed — before anything is sent.Finance
- 07SendThrough authorised channels only, respecting opt-ins and suppression rules.System
- 08Track repliesDisputes and promise-to-pay dates are captured against the debtor.System
- 09ReconcilePayments, including partial ones, are matched and logged.Finance
Messy exports welcome
500 invoices.
Odd column names.
No problem.
SmartAtom suggests how your columns map, checks IDs, duplicates and missing contacts, and asks before it assumes.
Column mapping
AI suggestionReminders
The right words
for each debtor.
Pick a tone. AI drafts it and cites the exact invoices. Nothing goes out until the batch is approved.
Dear Kaveri Distributors, our records show ₹4,82,000 outstanding across INV-2207, 2231 and 2240, now 61–90 days past due. Please arrange payment or confirm a payment date by [DATE]. Statements are attached for reference.
What’s included
Everything a finance team needs to stop chasing from Excel.
Ageing buckets
Outstanding grouped by days past due, per debtor.
Opt-ins & templates
Channel consent and approved message templates.
Disputes
Disputed invoices are held out of every batch.
Promise-to-pay
Dates captured; reminders pause until then.
Suppression rules
Paid, disputed or opted-out debtors are never contacted.
Partial payments
Remaining balances recalculated by rules.
Activity log
Every draft, approval, send and reply recorded.
Exports
Hand results back to your accounting system.
How we’ll know the pilot works
- A new organisation configures it without developer help.
- Users complete the happy path and recover from bad or missing data.
- Role-based access, audit events, notifications and export are tested.
- AI output is labelled as a suggestion and can be corrected.
Works well with
Value is measured in pilots — less manual effort, faster completion, fewer exceptions. We don’t promise ROI without your data.